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Resources to help you run your club

A STARCLUB is a well-run club where quality coaches and officials work alongside valued volunteers in a safe and welcoming environment.

Measure your club against the STARCLUB criteria and get information and support to continue the development of your club to provide the best environment possible for your members and the wider community.


How to check your STARCLUB progress PDF, 589.51 KB

STARCLUB Program Overview – Guides you through the STARCLUB online assessment tool with tips and tricks to making the most of this versatile club development tool currently used by over 2000 SA Clubs!

STARCLUB Success Stories – Hear first-hand from three SA clubs how STARCLUB is adding value to their club and the wider community.

Constitution Templates

Constitution templates are available for State Associations, Regional Associations and Clubs. The templates meet the requirements of the Associations Incorporation Act 1985 in South Australia and incorporate best practice governance principles as advocated by the Australian Sports Commission and Office for Recreation, Sport and Racing.

To find out more about the requirements of an incorporated club, download publications or lodge a new or updated constitution, visit the SA Government agency of Consumer and Business Services, www.cbs.sa.gov.au

Club Constitution Template

How to Incorporate Fact Sheet PDF, 203.05 KB

Club Development

Sport Australia’s Game Plan is a digital platform designed to provide sporting clubs of all sizes with insights into their current capability and connect them with specific tools and resources to build and support ongoing development.

Get started with Game Plan

Policy Development

Always check with your state or national body in the first instance to ensure alignment of policy from top to bottom in your sport.

The Our Community Policy Bank provides a range of free policies and procedures relevant to Boards and Committees of organisations.

Our Community Policy Bank


It is important for new Committee members to know about the workings of the organisation and their responsibilities as a Committee member. It is good practice to provide a structured, comprehensive and practical orientation to the activities, policies and structure of the organisation. This Induction Essentials Pack has been developed specifically to assist clubs to assist and induct new Club committee members.

The Office for Recreation, Sport and Racing is currently working on updating the Committee Member Induction Pack. To access the document and discuss the update timeframe please phone 8457 1438.

Committee Member Induction Pack

So you want to be a Committee Member PDF, 165.64 KB

Strategic Planning

A strategic plan is a document that is designed to give the organisation some direction in the short to mid-term (2-4 years). It takes into account the internal strengths and weakness plus the external opportunities and threats to the organisation, and details strategies to address and build on these. This resource provides a brief description of what is included in a strategic plan.

Strategic Planning Resource PDF, 113.7 KB

Related planning documents on the Clearinghouse for sport


Being able to generate income through sources other than registration fees is critical to the health and long term survival of a club and remains one of the most challenging aspects for club administrators and volunteers.

Sponsorship is a mutually beneficial business relationship between two parties, the business (sponsor) and the club (sponsored).

Sponsorship is much more than a sign at a park or a logo on a shirt. Sponsorship provides, business access, connections, hospitality, affinity, audience access, data, and helps to shape public perception for a sponsor. Sponsors and properties working together can create a broader reach and shared objectives, multiplying the resources they have and leveraging the combined power of the relationship.

The below factsheet and template created by Sport Australia can assist with developing your commercial revenue strategy.

Generating Commercial Revenue Fact Sheet

Sponsorship Proposal Template

Managing utilities

1.     KPMG Increased cost of utilities review

In October 2013 the Office for Recreation, Sport and Racing (ORSR) engaged KPMG to review the impact higher utility costs are having on the sustainability of sport and recreation clubs and associations.

The purpose of the KMPG study was to:

  • examine the impact higher utility costs are having on the sustainability of clubs and associations;
  • ascertain the different approaches and strategies currently being undertaken by a range of clubs and associations, councils and state and territory governments, in response to these pressures; and
  • present potential opportunities, for further examination by the Government, which address the impact of increased costs of utilities for clubs and associations.

KPMG submitted their final report to ORSR in February 2014.

Increased cost of utilities review – February 2014 PDF, 1360.8 KB

Since then ORSR has completed a number of strategies that aim to help organisations manage their utilities more efficiently. They include:

  • STARCLUB Sustainable Clubs
  • Greening Your Club Checklist
  • Fact Sheet: Recreation Grounds Rates and Taxes Exemption Act 1981
  • Utility Management Case Studies
  • Leak Analysis and Water Profiling Project
  • Environmental Sustainability Guide for Sport and Recreation Clubs

More information and links to these resources can be found below.

ORSR also:

  • played a significant role in the Irrigated Public Open Space – Code of Practice review; and
  • In April 2015, partnered with the Conservation Council of SA, to develop an environmental sustainability training program, aimed at club and association volunteers. Training programs and webinars are currently being delivered in 2017.

2. STARCLUB Sustainable Clubs

The Office for Recreation, Sport and Racing has developed STARCLUB ‘Sustainable Clubs’ to educate your club / association on more efficient utility management practices. Sustainable Clubs is the sixth section of the STARCLUB Club Development Program and is classified as an ‘EXTRA’ section. Sustainable Clubs is entirely voluntary and does not form part of the STARCLUB assessment process.

Sustainable Clubs directs users to helpful resources, templates, websites and tips to help reduce your club / associations utility usage. The tool is aimed at clubs / associations who:

  • pay their own water and power bills; and/or
  • are responsible for maintaining sporting grounds.

Register and log on to STARCLUB to see how Sustainable Clubs can help you.

STARCLUB Club Development Program

3.    Code of Practice - Irrigated Public Open Space

Hosted by SA Water the Code of Practice - Irrigated Public Open Space (IPOS) was developed in 2009 to provide a management framework for best practice turf and irrigation management for all irrigated public open space, including that managed by local government, the education sector and other open space managers including sporting clubs.

The aim of IPOS is to provide the tools and reporting models necessary to implement best practice irrigation management in the provision of public open space.

In 2015 funding was secured to review and update the code. The Office for Recreation, Sport and Racing was represented on the projects steering committee to advocate for the many sporting clubs in South Australia responsible for maintaining their own sporting fields.

For more information on IPOS visit Code of Practice - Irrigated Public Open Space

Operational Guide

During the IPOS review the Office for Recreation, Sport and Racing ensured a simplified version of IPOS was developed to support the many club volunteers responsible for maintaining their own sporting fields.

The IPOS Operational Guide was designed to assist those who are responsible for the irrigation management of sports grounds but are not considered professional irrigation managers. The IPOS Operational Guide provides a simplified version to assist irrigation managers achieve acceptable standards of irrigation efficiency, effective cost management / monitoring, minimise wastage and provide a functional turf surface.

Therefore if you are a sporting club responsible for maintaining your own sporting field the IPOS Operational Guide is for you.

Code of Practice - Irrigated Public Open Space OPERATIONAL GUIDE

4.     Greening Your Club Checklist

While the primary goal of most sporting organisations is to develop and grow their sport, high performing organisations are also aware of economic, social and environmental factors that impact on their responsibilities to the community. The purpose of this document is to provide information on environmental issues currently facing sporting organisations and clubs within South Australia and to equip them with the tools and skills necessary to reduce their environmental impact.

Greening Your Club Checklist PDF, 9320.13 KB

The Greening Your Club Checklist has been developed to provide helpful hints and ideas and create awareness on how sport and recreation clubs and associations of all sizes can reduce their utility usage. Many of the ideas are simple for your organisation to implement however some may involve working in partnership with your Council depending on your lease / licence arrangement.

It is therefore recommended you contact your Council before implementing any initiatives outlined in the resource that may be the responsibility of the Council.

The greening your club guide does not commit state or local government, sporting groups or any other organisation to provide, improve or allocate resources to facilities.

5.     FACT SHEET: Recreation Grounds Rates and Taxes Exemption Act 1981

The Recreation Grounds Rates and Taxes Exemption Act 1981 exempts certain land used for sport and recreation in South Australia from rates and taxes. Refer to the criteria outlined in the Recreation Grounds Rates and Taxes Exemption Act 1981 Fact Sheet to check if your organisation meets the eligibility criteria.

FACT SHEET: Recreation Grounds Rates and Taxes Exemption Act 1981 PDF, 173.25 KB

6.    Utility Management Case Studies

With the increased cost of utilities having an impact on sport and recreation clubs / associations ongoing sustainability the Office for Recreation, Sport and Racing consulted with four organisations to identify benchmark utility management practices.

A snap shot of information obtained during these consultations has been collated and included in a series of short case studies that aim to help clubs and associations manage their utilities more efficiently.

Hectorville Sport & Community Club PDF, 1513.4 KB
SA Athletics Stadium PDF, 3851.5 KB
Port Pirie Softball Association PDF, 1568.56 KB
Clare United Sports Clubrooms PDF, 2189.61 KB

7.    Leak Analysis and Water Profiling Project to Improve Water Management

In October 2015, the Office for Recreation, Sport and Racing engaged SA Water to undertake a Leak Analysis and Water Profiling project, to support 10 selected councils and sporting clubs to improve their water management, through utilising data logging technology.

Details of the project and key findings are found in the following document.

Improving Water Management Pamphlet PDF, 792.2 KB

Eligible organisations can seek funding for data logging technology through the Office for Recreation, Sport and Racing’s Active Club Program.

8.    Environmental Sustainability Guide for Sport and Recreation Clubs

For many clubs and associations, water and power make up a substantial proportion of their total operating costs. With water and power prices unlikely to reduce, clubs and associations must implement strategies to reduce their water and power usage, and implement more efficient processes and practices to remain financially sustainable.

The Office for Recreation, Sport and Racing partnered with the Conservation Council of SA to develop an environmental sustainability resource and training program, aimed at club and association volunteers.

The purpose of this resource and associated training program is to help participants to:

  • Identify strategies for more efficient energy and water use specific to the club environment including simple behaviour changes, retrofitting options and energy efficient appliances and equipment.
  • Use the training manual as a tool to assess the club’s energy and water efficiency and make recommendations for improvement.
  • Establish a sustainability champion within clubs and associations to be responsible for monitoring energy and water use and drive sustainability initiatives.
  • Identify grants available to clubs and associations for energy and water efficiency.

This guide gives your club the tools to reduce utilities costs by using simple energy and water saving techniques.

Environmental Sustainability Guide for Sport and Recreation Clubs PDF, 11944.03 KB

Webinar (44mins) – Environment and Sustainability Champions Training Course

Workbook – Environment and Sustainability Champions Training PDF, 7219.47 KB

Financial Management

Financial Management

Financial Management Guide

Although most clubs operate on a not-for-profit basis, good financial management practices help ensure these clubs are adequately resourced to meet their objectives, remain solvent and continue to support the community.

Responsible management of financial resources is perhaps the most common factor that separates sport and recreation clubs that are successful from those that are either less successful or those that no longer exist.

The Office for Recreation, Sport and Racing  Financial Management Guide introduces the key principles of sound financial management, especially for clubs with incomes below $150,000.

Clubs are welcome to download the complete document or just the relevant section.

Please address any comments or feedback to starclub@sa.gov.au

Please note: The information provided is of a general nature only and is not intended to be relied upon or be a substitute for legal, financial or other professional advice

Section 1

Financial Management

Explanation of the Management committee’s responsibility

  • Introduction
  • Role of Management Committee
  • Cash based or accrual?

Section 2

The Treasurer

  • Role, job description & skills

Section 3

Managing Transactions

How to record and reconcile the various transactions

  • Stationery / Software
  • Transaction accounts
  • Recording transactions
  • Petty cash
  • Payroll
  • Depreciation
  • GST

Section 4

Financial Planning

Budgeting is an integral part of the club. This explains how

  • Operational   budgets
  • Capital   budgets
  • Cash   flow budget
  • Borrowing

Section 5

Financial Reporting

Reporting both regularly and for the AGM

  • Monthly Actual vs budget
  • Calculating cost of goods sold
  • End of year reporting
  • Income & Expenditure statement
  • Balance sheet

Section 6

Financial Health

Analysing your club’s state of financial health is key to understanding good and bad trends

  • Ratios & benchmarks

Section 7

Governance & Auditing

  • Audit preparation
  • Financial controls
  • Should you audit?

Section 8


  • Summary of tips
  • Glossary of terms
  • Incorporation explained
  • Sample financial management policy
  • Sample chart of accounts

Financial Help Sheets & Resources

Amalgamation and Co-location

Codes of Conduct

Codes of conduct or codes of behaviour provided to all participants and supporters can assist the organisation with managing behaviour and building a culture of respect.

These templates are available for adaptation or developing your own codes with the input of all stakeholders can help to create ownership and responsibility.

Play by the rules Code of behaviour template DOCX, 72.6 KB

Hot/Extreme Weather Policy

The Office for Recreation, Sport and Racing encourages all sport and recreation organisations to adopt and adhere to a hot/extreme weather policy. The safety of participants, coaches, volunteers and officials is paramount. While the impact and risk can vary depending on location and activity, in South Australia extreme weather such as cold, lightning, extreme heat and catastrophic fire danger is a risk for every sport and recreation organisation and its members.

The Office for Recreation, Sport and Racing encourages sport and recreation organisations implement a Hot Weather/Extreme Weather policy and that this policy:

  • Reflects the information advice provided by Sports Medicine Australia
  • Is applied at all levels of the activity, including at club level
  • Applies to all events, matches and to training

It is encouraged that a club adopts the hot/extreme weather policy of the association or state body to which they are affiliated to rather than developing their own.

Sports Medicine Australia has produced a number of resources that can assist organisations in developing and implementing their policy. For further information visit the Sports Medicine Australia – SA Branch website www.smasa.asn.au

Bureau of Meteorology

The Bureau of Meteorology provides Thermal Comfort observations for South Australia. The South Australian observations can be found at www.bom.gov.au/products/IDS65004.shtml

The information provided by the Bureau of Meteorology is state-wide and updated regularly during the day.  The information provided by the Bureau of Meteorology should be used in-conjunction with the advice provided by Sports Medicine Australia.

Other resources

Additional information for new or developing clubs can be found on these club development sites:

Sport Australia

Sports Community

Good Sports Program