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Active Club Program

Currently Closed

To view the status of your application/s, click below.

Expected notification:
After 31 July 2018

Next round opens:
15 August 2018

Next round closes:
26 September 2018 (12 pm, noon)

Example Guidelines and Forms

Program and Equipment Guidelines (PDF, 825 KB)

Facility Guidelines (PDF, 834 KB)

Scheduling and Usage Form (DOCX, 22 KB)
Landowner Consent Form (DOCX, 37 KB)
Council Support Form   (DOCX, 36 KB)
Peak Body Support Form (DOCX, 36 KB)
Project Support Form   (DOCX, 35 KB)

Now Open

Round 46 - Programs and Equipment

Program and Equipment Guidelines (PDF, 825 KB)

To complete or view the status of your application/s, click below.

Open:
15 August 2018

Close date:
26 September 2018 (12 noon)

Expected notification:
After 17 December 2018

Overview

The Active Club Program has two funding rounds per year, and helps active recreation and sports club with:

  • facility upgrade requests up to $25,000 (Round 45 only)
  • program and equipment up to and including $5,000 (Round 45 and Round 46)

Key Dates

Round 45 - CLOSED

Opened: 7 February 2018 
Closed: 11 April 2018 
Notified: 15 August 2018

Round 46 - OPEN

Opened: 15 August 2018 
Closes:
26 September 2018 (12pm midday)
Expected Notification: After 17 December 2018

Round 47

The next round is anticipated to;
Open: 6 February 2019
Closes: 10 April 2019
Expected Notification: After 31 July 2019

Budget

2018-19

$2,950,000, between;
Round 45: $2,133,644 (Approved)
Round 46: $816,356 - OPEN

2019-20

$3,150,000, between;
Round 47 
Round 48

Eligible Applicants

To be eligible organisations must:

  • be a not-for-profit active recreation or sport club or community organisation whose purpose is the delivery of active recreation or sport programs and services in South Australia
  • be incorporated under the Associations Incorporations Act 1985 or have some other comparable legal status
  • have a minimum total membership base of 20 members. Total membership can include associate, social and life membership
  • provide most recent certified (signed by the club Treasurer) or audited Statement of Financial Performance (Income and Expenditure Statement) and / or Statement of Financial Position (Balance Sheet)

And the following organisation will be considered ineligible for funding:

  • An organisation that holds a Gaming Machine Licence
  • Organisations that have been operating for less than 12 months
  • For profit, commercial organisations
  • Councils (Local Government)
  • State Associations and Peak Bodies, receiving Sport and Recreation Sustainability Program funding
  • Educational Institutions
  • An organisation which purpose is not the delivery of active recreation and sport programs
  • An organisation that has overdue ORSR grant acquittals
  • Unincorporated organisations
  • An organisation that has a total membership base of less than 20 members
  • Organisations that do not have positive total equity.

Eligible Projects and Amounts

Programs and Equipment Grants

You can apply for up to $5,000 for a Programs and Equipment Grant; for costs associated with conducting programs to develop or improve the service the Club provides and/or the cost of consumable equipment, uniforms or ground maintenance equipment.

If you are successful, the entire grant cannot be used to cover the following project costs:

  • Costs incurred before 1 July 2018 are not considered eligible.
  • Operating costs, such as ongoing venue lease or hire fees, utilities, grant administration costs, office costs, rent expenses or insurance costs
  • Purchasing of prizes, trophies, motor vehicles, white goods (such as refrigerators, freezers and dishwashers), furniture and covering food and catering costs, are also ineligible
  • Facility projects or capital works are not eligible under program and equipment funding. Please note this includes any items that are fixed or are considered a permanent fixture. Examples may include pop up irrigation, surface upgrades, shade sails, building storage sheds, installing light towers etc.
  • Travel and accommodation costs NOT associated with professional development. For example, ORSR will fund coaches / officials / volunteers to travel to gain accreditation or to undertake training. ORSR will not fund clubs to send teams / individuals to participate in competitions.
  • Funding under this category cannot be used for playing, coaching, instructing or honorarium wages (e.g. paid coaches).

Assessment Principles

A Funding Assessment Committee assesses all eligible applications, with the following principles used to prioritise applications;

  • when an applicant last received funding through for a Programs and Equipment Grant through the Active Club Program
  • whether an applicant is affiliated with their Peak Body
  • whether an applicant has registered with or completed STARCLUB

Please note, satisfying the principles alone does not guarantee the receipt of funding. In addition, it is anticipated that the number of eligible applications and funds sought will exceed the funds available and therefore the Office for Recreation, Sport and Racing does not guarantee applications will be successful nor that successful applications will receive the full amount of funding requested.

Assessment Process

STEP 1 – Application Screening

The Office for Recreation, Sport and Racing conducts a preliminary assessment of all applications to check that;

  • the applicant organisation is eligible to apply, and
  • the application has been completed in full, and all essential information has been provided.

Incomplete applications may be deemed ineligible.

STEP 2 – Assessment against principles

If the application passes screening, a Funding Assessment Committee assesses all eligible applications, with the following principles used to prioritise applications;

  • when an applicant last received funding through for a Programs and Equipment Grant through the Active Club Program
  • whether an applicant is affiliated with their Peak Body
  • whether an applicant has registered with or completed STARCLUB

Please note, satisfying the principles alone does not guarantee the receipt of funding. In addition, it is anticipated that the number of eligible applications and funds sought will exceed the funds available and therefore the Office for Recreation, Sport and Racing does not guarantee applications will be successful nor that successful applications will receive the full amount of funding requested.

STEP 3 - Recommendations

Once assessment is completed, funding recommendations are forwarded to the Minister for Recreation, Sport and Racing for consideration.  All organisations will be notified in writing of the outcome of their application.

Program Guidelines and Forms

Information Sessions

The Station
3-5 Railway Terrace, Murray Bridge 5253
20 August 2018 6pm - 7:30pm
Please email starclub@murraybridge.sa.gov.au to register.

Para Hills Community Hub
Wilkinson Road, Para Hills 5096
27 August 2018 from 6pm
To register click here.

Wakefield Regional Council
Phil Barry Chamber
Scotland Street, Balaklava
29 August 2018 6pm - 8pm 
Please email sfreeman@goyder.sa.gov.au for more information.

Angaston Football Club
Angas Recreation Park 
Washington Street, Angaston 5353
5 September 2018 6pm - 7:30pm
To register click here.

Clare Town Hall
229 Main North Road, Clare 5453
5 September 2018 6pm - 8pm 
Please email sfreeman@goyder.sa.gov.au for more information.

Civic Centre
1 Bay Road, Victor Harbor 5211
12 September 2018 6pm - 7:30pm
To register click here.

Renmark Hotel Motel
Murray Avenue, Renmark 5341
26 September 2018 6pm - 7:30pm 
To register click here.

Maitland Football Clubrooms
5 Rogers Terrace, Maitland 5573
23 October 2018 6:30pm - 8pm 
To register click here.

Previous Approvals

Managing your Grant

SmartyGrants

The Office for Recreation, Sport and Racing grants are managed through SmartyGrants. Please login to view your grant application/s and grant obligations due.

Variations to your grant

When unforeseen circumstances occur in the delivery of your grant. Grantees can seek additional time or to amend the purpose of the grant. For further information Grant Variation Fact Sheet (PDF, 195 KB)

Contact us

Funding Services
Office for Recreation, Sport and Racing

Phone: 1300 714 990
Email:
orsgrants@sa.gov.au
Postal: PO Box 219, Brooklyn Park 5032
Address: 27 Valetta Road, Kidman Park 5025

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